Important Information for WEE conference international participants

General Information, Security Guidelines and Emergency Contacts

Welcome to Kenya! It is our deepest desire that you have an unforgettable and delightful experience.  This document provides you with information to make your stay memorable and to ensure your comfort and safety.

General Information

 Arrival

On arrival, there will be someone (a staff member or a taxi) waiting for you at the airport holding a placard with your name and Kenyatta University logo.

Accommodation

Accommodation will be at Kenyatta University Conference Centre (KUCC) .  The Conference will be taking place at the University and therefore you will be within the venue of the Conference.

The following are other possible Accommodation venues:

1. Ruiru Rainbow Resort
2. Safari Park hotel
3. St Luke’s Hotel-Roasters
4. La Mada Hotel
5. Utalii Hotel
6. Sunstar hotel

*The organizing committee can organize for pick-ups from the airport at your own cost.

Excursion sites

The Technical Committee organizing the Conference is ready to organize excursions on need basis to be financed by the participants. The possible excursion sites include but not limited to:

1. Karura forest,
2. Uhuru gardens,
3. Nairobi animal orphanage
4. Museums of Kenya
5. Giraffe Centre
6. Ndaka-ini dam and Chania falls
7. Rift Valley View Point.

Currency

The currency used in Kenya is Kenya Shilling. Its exchange rate is roughly 1$ = Kes 117.  You can easily change your moneys at the airport or you can be guided to a currency Exchange Bureau once you are in Kenyatta University. You will be able to make payments using Visa or MasterCard in most hotels and shops.

Weather

Kenya is in its “winter season”, with morning temperatures ranging between 12ºC to 14ºC. The afternoons are generally more pleasant with temperatures around 21ºC to 26ºC evenings are also cold like mornings. Please carry warm clothing.

Internet access at the hotel

Kenyatta University has a reliable wireless internet connection and supplies guests with Internet password.

 Meals

Tea and Coffee will be served during health breaks while lunch will be served during lunch time at the Conference venue.

 Health

Please consult with your doctor before traveling to ensure that you have made necessary preparations such as the required vaccinations per each country.

Covid-19 Information

 Every person arriving in Kenya will be asked to show valid proof of full vaccination against Covid-19 and/or a negative PCR Test taken within 48 hours of their departure to Kenya.

All departing travelers must show a negative PCR test to leave Kenya regardless of the requirements of their destination.

It is advisable for all persons to wear face masks in public, unless prescribed otherwise for medical reasons.

Security Guidelines

These guidelines are designed to help you take sensible precautions to mitigate security risks during your stay.  Please read them carefully. All emergencies, accidents and insecurity incidents must immediately be reported to Ms. Eunice Muiku, 0722 755191.

Acknowledging and Accepting Risk

Every out-of-country assignment entails a measure of risk, from health hazards and accidents to acts of violence, which the delegate must consider carefully.  Accepting these risks is a matter of personal choice. You are advised to take necessary precautions on personal belongings.

Political/security situation

Kenya is in its electoral campaigns season and although general security situation in is relatively calm you might come across political rallies and may be noisy.

Personal identity documents and visa

 It is the responsibility of visitors to secure a Kenya entry visa in advance, also have your invitation letter with you when arriving at the airport.  Please carry a photocopy of your passport and visa with you at all times.

Security outside the hotel

Kenyatta University is a relatively a secure place and the main risks are connected to road travel.

• When travelling outside the Kenyatta University compound, you should inform the Eunice Muiku (0722 755191) of your whereabouts and when you expect to return.
• Your mobile phone should always have sufficient credit for emergency calls.
• Some places surrounding Kenyatta University necessitate that foreigner should be accompanied by Someone from the University.  Please seek advice, and guidance from Eunice Muiku (0722 755191).
• Keep the following list of emergency numbers (see below) with you at all times.
• Please use taxis with a known taxi driver and consult Eunice of the reliable taxis.

Security at the KUCC

• Keep your hotel room locked and do not leave expensive items in your room.
• Read the fire security notes and familiarize yourself with the fire exit doors.
• Keep laptop, cash and other valuable items in the safe.
• Adhere to all Covid-19 protocols

 Emergency Contacts

You are advised to program the following numbers into your mobile phone on arrival in case of emergency.

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